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A series of articles about all facets of event planning with helpful hints, planning ideas, sample schedules and budgeting tips from the B&E Team.

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Rental Companies: Everything but the food and staff


rental services

Event rental companies are your resource for such things as linens, portable bars, furniture such as chairs and tables, tents, decorative lighting, holiday décor, tableware, including dishes, glassware and flatware, audio visual and sound equipment. Basically everything besides the food and staff for your corporate event, tradeshow, auction, or fundraiser. 

Types of Rental Companies

  • Antique and vintage architecture, furniture and props
  • Audio-Visual, stands, rigging, lighting, staging & rigging, drapery, truss and special effects
  • Themed props, furniture, and backdrops 
  • Production design and inflatable event décor
  • Catering equipment, chafing dishes, serving trays, coffee makers
  • Lounge furniture, banquet furniture, meeting furniture
  • Tenting, canopies, tent liners and draping
  • Linens, chair covers
  • Lighting
  • Vases, urns and columns
  • Arbors and arches
  • Murals and custom artwork
  • Holiday décor
  • Dance floors
  • China, glassware, flatware
  • Photo booth

Event Rental Coordinators
Event companies can be full-service for your event needs: Decorating, coordinating the caterer, entertainment, and more. They can be a wealth of ideas and knowledge. The details and specifics often become especially tedious at the end of planning a meeting or event, so having ready assistance with the logistics and coordination can be a lifesaver.  

Planning & Tips

  1. Browse online catalogs or galleries for inspiration and to get a feel for what products you may need for your event.
  2. Visit the rental store or warehouse. Rental stores are terrific places to obtain decorating ideas, spark creativity and see the types and styles of merchandise and equipment they offer.
  3. Meet with the store's consultants and go through your event plans step-by-step. You'll find they will help you select the right items to meet your needs, as well as help determine the correct quantities. You will work very closely with the rental store you choose--make sure you feel confident in the services its staff will provide you. They will be an important extension of your staff.
  4. Reserve your item's as far in advance as possible.  Also arrange delivery and pickup services.