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A series of articles about all facets of event planning with helpful hints, planning ideas, sample schedules and budgeting tips from the B&E Team.

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Monday
Sep152014

Attractions & Activities

Always provide any out-of-town attendees with a list of all the things there are to do in the area. This list can be included with your hospitality packet provided when your attendees register or in their hotel rooms. Everyone will appreciate your thoughtfulness.

Tours are perfect for your meeting or event. They provide a quick introduction to the city, which enables your attendees and their guests to feel comfortable with downtown, discover opportunities unknown to most visitors, and maximize the areas' experience. Whether on foot, bus, trolley, or other forms of transportation, these are fun activities for companies and guests as well. Visitors often desire light adventure and exercise.

Destination Management Companies (DMC): Conventions and Out-of-State planners hire these companies. They specialize in packaging group and VIP events. They can customize local activities to fit the planner's needs.

Local celebrations and sporting events: Take advantage of local celebrations, sporting events, and theater schedules to provide group activities for free time or for individuals to attend. Sporting activities can be attended as a spectator or local companies can assist in your programming, offering harbor cruises, sport fishing, rafting trips, or ski excursions for your guests' free time.

Utilize historical sites and attractions as venues for your special events: Have a cocktail reception at an aquarium or a dinner in a museum. Often the exhibits provide their own unique decor at no additional cost. Docents can serve as greeters, and guests can learn something new.

Audience participation activities: Recreational activities for company events are becoming more and more popular. The company picnic is becoming more interesting. There are corporate outing events like ski days, paintball tournaments, laser tag for team-building, and mini "Indy car race tracks." The more interesting an event is, the better the attendance.