Search This SIte


  • 415 Westlake
  • Waterways Cruises
  • Pedersens Event Rental
  • West Coast Entertainment
  • Saint Demetrios Hall
  • The Woodhouse Wine Estates
  • PJ Hummel & Company
  • JM Cellars
Hear From Us
Email Newsletter icon, E-mail Newsletter icon, Email List icon, E-mail List icon Sign up for our E-Newsletter
Get Connected

A series of articles about all facets of event planning with helpful hints, planning ideas, sample schedules and budgeting tips from the B&E Team.

Arrangement For Accommodations »

Administration & Leadership Skills

In conjunction with site and vendor selection, you, as the planner, will also attend to the daily administrative tasks necessary to put on an event or meeting. Administration is where communication with your audiences will take place.

Administration & Leadership Skills

This is where you will determine appropriate mailing lists and how to handle RSVP's or registrations. How will the mailing happen? Will you use volunteers or mailing houses? Create the graphics and coordinate the printing of all your written materials as early as possible. This is your promotion and publicity for your event. If staff or volunteers are needed, start recruiting them early.

The administration portions of the task list and budget usually include registration, name badges, financial record keeping, database, and computer work. Developing a smooth system that allows checks and balances along the way will help you feel confident that the paperwork is getting handled. A lot of meeting planning is telephone and paper work! The development of clear instructions to the registrants in all your materials will save time and money throughout the meeting process!

Good communication with your attendees is only half of the successful meeting equation. The other half is good communication with your selected vendors. This means ordering the food and beverages, the room blocks, the room setup, the flowers, and the awards! Hopefully, you have selected a great team and they are supporting you all the way! But they are not mind readers...let them know in writing, in diagrams, charts, and phone calls what you expect--what you are planning, what you need, and when you need it. Lack of information and lack of feeling for the big picture are two of the biggest problems in planning an event. You, as the planner, appreciate a timely response from your vendors, and they appreciate the appropriate direction from you.

For a large event or trade show, extra staffing and assistance is necessary. There are companies and coordinators that can manage the entire registration for your event--handling reservations, organization, name badges, and staffing. Also, there are staffing companies that can offer assistance on a temporary, as-needed basis--data entry of names, greeters, setup help, etc. The benefit of these companies is that they assume all the liability for the employees, you just pay an hourly wage.

References (1)

References allow you to track sources for this article, as well as articles that were written in response to this article.
  • Response
    网上买化妆 网上买家具靠谱吗 品,买食 网上卖家具的 物,买电器....如今网络上能够买的东西越来越多,还有网上买珠宝金银的,还有网上买昂贵的皮草的,2014年双十一居然有人在网上买了150万的房子?天啊,网上什么都能卖,那么我们装修房子卖几件家具在网上,也不算过分把?那么网上买家具靠谱吗? 最近隋女士在网上买了一套喜欢的欧式家具,价格写的很便宜,用料也不错,是专卖店里的一半价格,虽然不是名牌,但是说明里的用料和环保标识都给了隋女士很大的信心,经过半个月的等待,终于家具邮来了!拆了包,组装完,隋女士就傻眼了,首先味道很大

Reader Comments (1)

Good communication is the most basic yet most important key for a team to work fluidly. Being a leader is a big task so you need to have assistance. Your members will assist you in your tasks so communication should be used more accurately.

[Marty Morandi]

November 25, 2011 | Unregistered CommenterMarty Morandi

PostPost a New Comment

Enter your information below to add a new comment.

My response is on my own website »
Author Email (optional):
Author URL (optional):
Some HTML allowed: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <code> <em> <i> <strike> <strong>