Americans With Disabilities Act (ADA): This law passed in 1991 requires public buildings (convention centers, hotels, restaurants, etc.) to meet minimum standards making their facilities accessible to individuals with disabilities. It is the planner's responsibility to find out what auxiliary aids are available in the facilities they use. Although it may not be readily apparent, nearly every group has at least one person with a disability. Ensuring barrier-free accommodations for disabled people goes beyond inspecting for wheelchair ramps. Keep other attendees with needs in mind, such as hearing and visually impaired guests and people with special dietary needs (insulin dependent diabetics may need refrigerators in their rooms).
Room Rates: Rates are available in several categories. Be sure to know which ones you qualify for: commercial rates, corporate rates, or government rates. Rack rates are common rates that hotels provide. Rack rate is the facility's standard, pre-established guest room rate and is never considered or accepted by groups.
What determines group rates? Group rates are determined by group size. Definition of the group size might vary, or other factors may affect the rate you receive. Rates for sleeping rooms are determined in several ways:
- Time of year: "Peak" season, hotels can demand higher rates. Off-season rates are usually your best buy.
- Number of rooms required: Groups with large numbers are in a better position to negotiate lower room rates.
- Arrival and departure patterns: Business hotels tend to have high occupancy mid-week and lower occupancy over the weekend. The opposite is true at resorts.
- Future business: If you are, or may be, a repeat customer, you may get more favorable rates.
- Be prepared with group history: If the meeting was held at the same place in years past, be sure to know the history and past negotiations. You will be able to negotiate better knowing your previous room block, pickup rate of rooms, and dollars generated by the hotel.
Last minute bookings: Be flexible with the details of the meeting or event to negotiate the best rates. You may not be able to get everything you need, but by changing the starting or ending time of your meeting to accommodate another meeting, you may receive a greater concession on rental fees. Also, the hotels are anxious to fill up any last-minute open space.
Off-season can offer great benefits: Most properties offer a 25-50% discount in what they call off-season.
Amenities provided by hotels: Complimentary items provided by a facility for guests may include toilet articles, writing supplies, bathrobes, or fruit baskets. Some planners say that in-room coffee is one of the best amenities. It is reasonable to ask for extra towels for health club use or for quick delivery of forgotten items, such as razors, toothbrushes, or hair dryers. Find out before if these supplies are available. Concierge services and business centers are valuable to your guests. Don't be afraid to ask for the extras: an additional complimentary room for every 50 rooms used, complimentary use of hotel limousine for VIP pickups, a few rooms at 50% off the group rate for staff.
Tipping: A tip or gratuity is given to an individual at the time the service is provided. Personnel that most frequently receive this type of gratuity are doormen, bell staff, wait staff, and housemaids or room attendants. If these tips are meeting or event related, keep a detailed record because they need to be accounted for in the budget.
It’s our 20th Anniversary!
BUY 1 and GET 1 TICKET FREE with the promo code ANNIVERSARY20BOOK YOUR TICKETS NOW
Offer expires on June 13, 2014*
TUESDAY, MAY 20, 2014
Come explore your options at Lake Washington’s Best Kept Secret –
The versatile Boathouse at Mount Baker Rowing and Sailing Center!
Located on the shores of Lake Washington, just minutes from downtown Seattle, The Boathouse at Mount Baker Rowing and Sailing Center offers spectacular views of the Cascades and Mt. Baker.
• The new contemporary upper-floor event space is bathed in natural light and accented with reclaimed hardwood finishes. Accommodates up to 100 seated.
• Gas fireplace and vintage wooden racing shell create a warm, comfortable ambiance.
• A wall of glass doors onto the larger of the two balconies folds back so that guests can easily move from indoors to outdoors. Accommodates an additional 40 seated.
• Large catering kitchen (use the caterer of your choice).
• State-of-the-art A/V system with built in speakers, a microphone and two large flat screen televisions.
• Smaller room can be reserved for board meetings or a breakout room
Add A Unique Team-Building Element To Your Meeting or Event!
The Boathouse offers on-site rowing, sailing and paddle-boarding activities that will foster communication, collaboration, trust and leadership.
Mount Baker Rowing & Sailing Center
3800 Lake Washington Blvd South, Seattle, WA 98118
Former Executive Chef at Ray's Boathouse and "Iron Chef" competitor, Wayne Johnson, has teamed up with local sommelier, Ken Avedisianason, to prepare a delightful 4-course meal with bold flavors and perfect wine pairings.
ON THE MENU
paired with "Nine Hats" Riesling
Avocado and Hearts of Palm Salad
paired with "Fond Croze" Rosé
Moroccan Pork Tenderloin and Spring Risotto
Spring Medley of Roasted Mushroom Risotto
paired with "Trias" Grenache VV
Rustic Apple Galette with Cinnamon Ice Cream
paired with "Quinto Infantado" Tawny Port
Additional wine available for purchase
Email Jennifer@FoodzCatering.com or call 206-297-9634 to RSVP!
The Sanctuary at Admiral is an historic and wonderful event venue at 2656 42nd Ave SW in West Seattle.
Chicken Fundamentals with Chef Erin - April 15th
Live Bluegrass Music with "Bet Gone Wrong" - April 22nd
Cooking for the Sultan with Chef Lesa - May 13th
Mingling and Stage Magic with Nash Fung - May 20th
"Disco Cowboys" : DISCO DONE COUNTRY - May 27th
ALL EVENTS ARE TUESDAY EVENINGS FROM 7 TO 9PM!
This is your chance to see ACT 3 Catering's new exclusive venue, Stone Manor in Tukwila! Be sure to RSVP by tomorrow, Jan 29, to ACT 3 at 425.251.9102 or firstname.lastname@example.org. Stop by from 5–8pm on Thursday, Jan 30 so sample their food and see this great event facility.